Hosting a PSi Event - Step 1 & 2 - Event Requirements, Bid Vetting Form

[Scott Woods]

All,

You will begin to see in this forum documents posted for the purposes of those people, cities or crews interested in hosting a PSi event.  

I will attempt to post them in the order in which they should be navigated, and add instructional information as we go.  PSi wants anyone who is capable of running these events to have the opportunity to be considered, and we certainly want anyone interested to be aware of the process.  If you've got the venues, the audience and the crew, we WANT to consider you.

Please find attached the simplest sheet we have: the Events Requirement Sheet.  It basically lists the infrastructure requirements we need to run the tournament, primarily venues.  If you have these items in reasonable distance to an acceptable hotel and to each other, you may very well be a contender for running a PSi event.

This is step 1: Do you have the things we need to even consider your city?  This document gives you the broadest stroke possible to determine that.

If you feel you pass this test then you should get in contact with me, any EC representative or our Executive Director Steve Marsh and see what events are available for bids, and in what years.  We try to award bids to cities with a two year lead time when possible, so it is possible that even if we haven't announced a city for a particular year we are considering one or more already.

Also: hosts for NPS and iWPS go before a SlamMaster vote (when the window for bids hasn’t passed or no acceptable cities are found in that window).  Hosts for all WOWps events are picked by the EC only.

Also: Anyone can bid on an event.  It need not be a SlamMaster or even a member of PSi...but it would sure help your case.

More info and process to come!

Thank you family,
Scott Woods

President, PSi

[Scott Woods]

Here arethe contents of the attached document for easy reference.

=============================

 
GENERAL OVERVIEW OF EVENT REQUIREMENTS
FOR PSi EVENTS

Poetry Slam, Inc. owns and operates three major poetry competitions each year: NPS (The National Poetry Slam), iWPS (The Individual World Poetry Slam) and WOWps (The Women of the World Poetry Slam).

All standards listed below are compiled from the most recent versions of each event.
PSI handles hotel negotiations based on Host City suggestions for all events, as well as the entire tournament structure. 
PSI also oversees and underwrites the budget, essentially contracting the HC. 
HC is paid out of a percentage of post-event profit.


NPS (National Poetry Slam)
The event that started it all!  This flagship event has been all over the country and is in its second decade of team-based competition with participants from all over the world.

Happens when: Early August
Total no. of teams: 76+, 4-5 poets per team
Days = 5 (Tuesday - Saturday)

Total no. of venues needed for tournament (not counting day/night side events):
Tuesday – 6-7
Wednesday – 6-7
Thursday – 6-7
Friday – 4
Saturday – 1

Prelims: 2 bouts per night
Friday Shows: Team Semi-Finals and Group Piece Finals
Saturday Show: Team Finals


IWPS (Individual World Poetry Slam)
This event has the distinction of being an individual poet competition, and is the only PSi event to have been hosted internationally to date.

Happens when: Mid-October
Total no. of poets: 60-72
Days = 3 (Thursday - Saturday)

Total no. of venues needed for tournament (not counting day/night side events):
Thursday – 3
Friday – 3
Saturday – 1

Prelims: 2 bouts per night
Thursday Show: Preliminary Rounds
Friday Show: Preliminary Rounds
Saturday Show: Finals




WOWPS (Women of the World Poetry Slam)
Our newest and most unique event!  This competition is a women’s only event, from the poets to the stage hosts to the bulk of the organizers.

Happens when: Mid-March (Women’s History Month!)
Total no. of poets: 60-72
Days = 3 (Thursday  - Saturday)

Total no. of venues needed for tournament (not counting day/night side events):
Thursday – 3
Friday – 3
Saturday – 1

Prelims: 2 bouts per night
Thursday Show: Preliminary Rounds
Friday Show: Preliminary Rounds
Saturday Show: Finals



For more information about PSI and all our events and services, go to:
www.poetryslam.com





Original draft – Scott Woods – 7/17/08
Edit – sew – 1/22/10

[Scott Woods]

Step 2: Bid Vetting Form

Attached is the official vetting form the EC uses to gauge a cities interest and ability to host a PSi event.

If you are an interested party, download the form, fill it out and email it to: sewoods1@yahoo.com
You will be contacted upon receipt of your form and processed from there directly by a PSi representative for the event in question.

One bid form per event please (no "I can do them all!" applicants please).

[Scott Woods]

When do SlamMasters vote on iWPS and NPS?  Why, here's your handy calendar:

Votes for NPS occur:
NPS 2013 - SM Meeting March 2011
NPS 2014 - SM Meeting March 2012
NPS 2015 - SM Meeting March 2013
NPS 2016 - SM Meeting March 2014

Votes for iWPS occur:
iWPS 2012 - SM Meeting August 2010
iWPS 2013 - SM Meeting August 2011
iWPS 2014 - SM Meeting August 2012
iWPS 2015 – SM Meeting August 2013
iWPS 2016 – SM Meeting August 2014

WOWPS
tbd by EC, announced at March SM meetings

[Scott Woods]

PSi utilizes the following calendar when processing bids.
If you are interested in bidding on an event, you need to observe these deadlines.

SlamMasters meetings are to vote on bids already processed and presented by the EC.
If bids are not presented to the EC by the deadlines shown in the outline below (Section 2) the EC then becomes charged with finding a host for those unclaimed events.  Our process (Section 2) includes dates for interest to be presented, dates for processing by EC, and dates when we will release choices and bid info to the SMs online.


Votes for NPS occur:
NPS 2012 - SM Meeting March 2010
NPS 2013 - SM Meeting March 2011
NPS 2014 - SM Meeting March 2012
NPS 2015 - SM Meeting March 2013
NPS 2016 - SM Meeting March 2014
NPS 2017 - SM Meeting March 2015

Votes for iWPS occur:
iWPS 2012 - SM Meeting August 2010
iWPS 2013 - SM Meeting August 2011
iWPS 2014 - SM Meeting August 2012
iWPS 2015 - SM Meeting August 2013
iWPS 2016 - SM Meeting August 2014
iWPS 2017 – SM Meeting August 2015

WOWPS
Determined annually by EC, announced at March SM meetings


SECTION 2: BID PROCESS
If interested in bidding on…

NPS 2013
Fill out and submit vetting form to EC no later than October 1, 2010.
EC vets and informs submitter by December 1, 2010
Approved and vetted submissions posted publicly to SMs by January 1, 2011.
SM vote on posted bids (or PSi option) at SM Meeting March 2011.

NPS 2014
Fill out and submit vetting form to EC no later than October 1, 2011.
EC vets and informs submitter by December 1, 2011.
Approved and vetted submissions posted publicly to SMs by January 1, 2012.
SM vote on posted bids (or PSi option) at SM Meeting March 2012.


iWPS 2013
Fill out and submit vetting form to EC no later than March 1, 2011.
EC vets and informs submitter by May 1, 2011.
Approved and vetted submissions posted publicly to SMs by June 1, 2011.
SM vote on posted bids (or PSi option) at SM Meeting August 2011.

iWPS 2014
Fill out and submit vetting form to EC no later than March 1, 2012.
EC vets and informs submitter by May 1, 2012.
Approved and vetted submissions posted publicly to SMs by June 1, 2012.
SM vote on posted bids (or PSi option) at SM Meeting August 2012.

WOWps 2012
Fill out and submit vetting form to EC no later than August 31, 2010.
EC vets and informs submitter by October 31, 2010.
PSi announces host during WOWps 2011.

[Scott Woods]

All,

The vetting form has been updated with language inquiring about side event diversity from potential hosts.
The updated document is in the same post above.

http://www.poetryslam.com/forum/index.php?topic=5438.msg57811#msg57811

[hsampson]

Host City bid master is updated with instructions to send completed material to the Executive Director, Karrie Waarala.
       If you are considering putting in a bid for one of PSi's events, please feel free to use the same email address to ask questions, make inquiries about open dates, or to get help from PSi in explaining and filling in the information requested on this form.
     Psi's experience in running these events grows and develops every year.  As a host city, you will have a good deal of support from people who have been down this road before, some of them, many times. 
     Thanks for considering to host!